Case Studies
Results, measured and reported.
Every engagement ends with numbers — fewer trips, shorter move windows, documented diversion. Here's what that looks like in practice.
Large Public University · 12,000 on-campus students
Move-in vehicle traffic cut by 63%
Four legacy vendors were consolidated into one managed program. Sequenced fleet waves, dock scheduling and a live family ETA page turned a two-day gridlock into a calm, orchestrated arrival — and the post-move report went straight into the board pack.
Fewer vehicles on campus
Shorter average move time
Shipments tracked live
The Challenge
Four legacy moving vendors operated on overlapping schedules with no shared dock calendar. Move-in weekends produced thousands of uncoordinated vehicle trips, multi-hour dorm-hall gridlock and hundreds of family complaints — with no consolidated data afterward.
The Solution
CampusCare consolidated all vendors under one SLA, sequenced arrival waves against a per-building dock schedule, and powered family arrivals with the TrackYourMove™ live ETA page. Digital manifests closed every move with a single post-move report.
Truck trips per move week
Monthly logistics spend saved ($)
“For the first time in years, move-in felt calm. The command center caught two dock conflicts before they became gridlock — and the report our board received was better than anything we could have produced ourselves.”
Director of Housing Operations
Large Public University
How It Unfolded
Private Liberal Arts College · 2,400 students
Summer storage reconciled from weeks to hours
Every stored bin was QR-tagged with a photo manifest. When students returned, retrieval was a 90-second scan instead of a warehouse search — and the sustainability office received documented diversion metrics for its annual report.
Faster storage reconciliation
Diverted from landfill
Zero lost inventory
The Challenge
Summer storage was tracked on spreadsheets across two off-site warehouses. Retrieval in the fall averaged 40 minutes per student, lost-item disputes consumed weeks of staff time, and the sustainability office had no defensible diversion numbers.
The Solution
Every bin was QR-tagged with a photographed digital manifest. Students booked retrieval windows online and a 90-second scan located any bin. Donation and recycling routes cleared unclaimed items with documented tonnage.
Storage retrieval minutes per student
Unclaimed items diverted (units)
“We closed out fall check-in with zero lost-inventory claims. The digital manifest turned our biggest annual headache into a line item we don’t worry about.”
Director of Residence Life
Private Liberal Arts College
How It Unfolded
Multi-Campus System · 5 sites
CO₂ reporting turned anecdotes into data
Donation pickups, recycling routing and optimized partner dispatch across five campuses were consolidated into one dashboard. The system-level CO₂ report is now a standing item in the system sustainability review.
CO₂ avoided (diverted + routing)
Reduction in truck miles
One visibility platform
The Challenge
Five campuses each ran their own donation pickups, recycling hauls and vendor dispatch. Truck miles were duplicated across sites, sustainability reporting relied on estimates, and system leadership had no single view of logistics activity.
The Solution
All five sites were onboarded to one visibility platform. Donation and recycling routes were consolidated across campuses, partner dispatch was optimized from a single control tower, and CO₂ reporting became an automated byproduct of every tracked move.
Truck miles per month (across 5 campuses)
CO₂ avoided per month (tonnes)
“The system-level CO₂ report went from a semester-long scramble to a standing dashboard. It changed the tone of our sustainability review entirely.”
Assistant VP, Campus Operations
Multi-Campus System
How It Unfolded
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